Profile

• Management and co-ordination of the Finance & Admin team to meet corporate goals and objectives.
• Overall responsibility for the finance and administrative functions including the role of Company Secretary.
• In conjunction with the Managing Director, the formulation of business plans and objectives.

Profile

• Cashflow Forecasting
• Accounts Forecasting
• Responsible for Finance Team

Profile

• Management and Departmental Accounts
• Supervision of Finance Department
• General Administration

Profile

• All aspects of Purchase Ledger
• Administration of expenses
• Petty cash

Profile

• Risk assessment including approval of New Account/Member Applications
• Setting of credit limits
• Liaison with insurers regarding insurance cover
• Management of all aspects of the credit insurance contract and involvement in the annual re-tendering negotiations
• Maintaining the database of customer financial information, credit scoring, credit limits, etc
• Preparation of the monthly credit control report and exposure plus risk analysis for senior management
• Management of the credit control staff and department

Profile

• To oversee and co-ordinate the Administration team
• Monitor and manage the admin and establishment costs.  Formal reviews of utility costs
• Responsible for staff training
• Responsible for complying with company Health and Safety legislation
• Responsible for company policies, procedures and H.R.
• Responsible for maintaining Green Dragon Environmental Accreditation
• To attend Board and Management meetings taking minutes
• Carry out company inductions for all new employees
• Organise all Integra conferences and general meetings
• To ensure we comply with IIP procedures
• To source suitable venues for Conference and general meetings

Profile

• Upon completion of Membership Application Form to follow the procedure as detailed in the Policies and Procedures
• Deals with queries regarding new members or existing members
• Informs all existing suppliers of changes in membership
• Produce monthly KPI's
• Hotel Bookings and Car Hire
• To maintain and publish the weekly planner
• Data inputs/updates to the following central programs
  * Web Site, (members site, staff profiles, weekly planner, Integra diary, Speed dial list and Integra contact numbers)
  * IBIS Contacts Database
  * Microsoft Exchange, members emails
• Any other duties or task as requested by the Office Manager if and when required

Profile

• Post/Mail on a weekly basis to Alliance, Aspire, Directory COG & Gold
• Sorts, files & posts (cc) invoices from accounts
• General accounts filing
• Photocopies for all departments
• Sorts/stamps/codes all Head Office mail upon delivery
• Collate suppliers updates and binders